Guidelines and Submissions

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The annual research conference provides an opportunity for nurses and other health care providers in Arkansas and surrounding regions to report to colleagues completed and ongoing research studies, evidence-based practice projects (Clinical Practice, Nursing Education Practice, and Nursing Administration Practice), and literature reviews for evidence. The conference will include podium presentations, poster sessions, and symposia. Presentation selections are based on scientific merit using blind review.

Conference abstracts must be submitted electronically.  There will be 3 available submission portals corresponding with each type of abstract for non-students and students.

In order to prepare your abstract for submission, we ask that you write your abstract in a Word document first in order to assure that you maintain the word limit of 300 words. Abstracts will not be accepted if they exceed this limit. Cut and paste the corresponding sections into the submission form. All sections must be completed. If your sections do not correspond with the form, please exit from the form and reselect the submission type that fits your abstract.

You will be asked to select a presentation type upon submission: Poster only, Podium only, Poster or podium, or Symposium (Group of 3-4 presentations centered on a common theme. Indicated in Authors section.)

Please note: if accepted for podium or symposium presentation, you will be asked to complete an Education Planning and Biographical/Conflict of Interest form upon receiving your acceptance letter. A link to this form will be sent out electronically after decisions about acceptance are made.

Abstract Authorship

1. Authors listed include the primary (first) author and may include additional authors (second, third, etc.)

2. First authors are limited to only one abstract submission as first author, but may be second author, third author, etc., for other submissions. There are no limitations on the number of abstract submissions for second or subsequent author positions.

3. The primary presenter (the individual who will actually present) must:

A. Sign an agreement to present the research at the conference if the abstract is selected.
B. Register for the conference and assume responsibility for own transportation & registration fees.

Abstract Guidelines

A good abstract helps the reader quickly and clearly understand the project. The abstract should be coherent, concise, unified and able to stand-alone. The abstract uses specific headings based on the type of project or research study. Below are some tips to help as your write.

Length: Limit the Abstract to 300 words or less. (using Arial or Times New Roman in 11 or 12 font size).

Title: Use a short title that gives a concise picture of the project (15 words or less).

Authors: List the people who developed, carried out, evaluated and/or wrote the reports for the project. Being listed as an author means recognition and credit for work as part of the project team. Usually, the first author listed has the most responsibility in the work of the project. Students sometimes use alphabetical order by last name.

Headings: Use the exact headings as provided on the fill-able abstract form in the abstract submission packet. These headings provide a framework to structure and present the work so that it is understandable to a wide audience and emphasizes the use of evidence in day to day practice.

Example Abstracts:Use the abstract examples provided on the website (or available through your facility Research Day 2016 contact person) to guide formatting and preparation of content.

Assistance:Please direct all questions or concerns about abstract preparation to Dr. Ellyn Matthews, PhD, RN at nursingresearchconf@gmail.com.If you have other questions, please feel free to call Patricia Wright, PhD, RN (501.526.7844).

Non-Student Abstract Submissions

No extensions or exceptions will be granted.

All Non-student Abstracts submissions will close on March 2, 2016.

Not-Student Research Study:    Click Here to Submit

Not-Student Evidence-based Literature ReviewClick Here to Submit

Not-Student Evidence-based Project (Nursing Education, Administration, or Clinical/Practice)Click Here to Submit 

Student Abstract Submissions

No extensions or exceptions will be granted.

All student submissions will require proof of faculty approval and will be due no later than March 31, 2016.

Please note: Graduate students may submit as either a student or non-student, but must submit as a non-student to be considered for a podium presentation.

Student Research Study:    Click Here to Submit

Student Evidence-based Literature ReviewClick Here to Submit

Student Evidence-based Project (Nursing Education, Administration, or Clinical/Practice)Click Here to Submit 

Poster Presentation

Submitting for a Poster Presentation:

Poster sessions will be grouped by topic. Each poster display should be a maximum of 44″ x 44″ or 44″ x 72″ mounted horizontally or vertically. Your poster should not exceed the maximum poster size.

Poster presentations will have unique identifying numbers known as the abstract number (also known as abstract final ID number). Poster presentations will be mounted on pre-numbered boards throughout the Exhibit Hall. These numbers define poster board locations. We encourage you to affix your abstract number to your poster presentation.

Posters must be removed immediately at the end of the conference. Push pins will be provided to mount the posters. You must be present at your scheduled time and available to provide assistance and answer any questions.

 

Posters1

Contact persons at ACH, CAVHS, and UAMS Medical Center are also available for employees at their facilities.

NOTE: Submissions that do not follow submission guidelines will be disqualified.

No extensions or exceptions will be granted.

All Non-student Abstracts submissions will close on March 2, 2016.

All student submissions will require proof of faculty approval and will be due no later than March 31, 2016.

Graduate students may submit as either a student or non-student, but must submit as a non-student to be considered for a podium presentation.

Persons submitting abstracts will be notified regarding acceptance by March 30, 2016,but save the date for Research Day 2016 now!

Central Arkansas Veterans Healthcare System is an approved provider of continuing nursing education by South Central Accreditation Program, an accredited approvers by the American Nurses Credentialing Center’s Commission of Accreditation